PolicyPak for Bluebeam Revu

PDF Files.  They are everywhere throughout the Internet, your organization’s intranet and throughout your users’ saved files.

Which is why there are so many PDF viewer and editor applications out there.

And that is why PolicyPak supports managing so many of these PDF applications, including Bluebeam Revu.

At PolicyPak, we enforce and lock down the optimum settings values that you, the administrator, want them to have for Bluebeam Revu.  PolicyPak sets and enforces expectations for your users’ applications, so that they get the same experience, every time they launch it.

Keep your Bluebeam configuration settings delivered, enforced and automatically remediated with PolicyPak.  Check out this video to see how it’s done:

Our PolicyPak software snaps-in to the Group Policy Editor and gives you the same user interface as Bluebeam Revu.  If a user turns a document into a PDF, it’s probably something important.  Make sure that “Enable Document Recovery” is always checked and enabled in Bluebeam with PolicyPak.  You can also use PolicyPak’s signature feature called, “Perform ACL Lockdown.”  This locks down the setting within the registry itself and prevents registry savvy users from modifying your delivered settings by accessing the registry.

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PolicyPak doesn’t just deliver checked value settings.  It also delivers unchecked value settings as in the example below in which you can ensure that JavaScript isn’t enabled by ensuring that “Enable JavaScript” is always unchecked.  As before, you can completely lock this setting down using ACL Lockdown.

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You certainly don’t want misspelled words in your organization’s important PDF files, so make sure your users always have spell check enabled in Bluebeam with PolicyPak.

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With PolicyPak, you’re the one in control.

Besides, once you’re using PolicyPak to manage Bluebeam Revu, you’ll also get to manage all your other enterprise desktop applications the same way: Flash, Lync, Java, Firefox, and any custom applications you have. They’re 100% included – absolutely free.

It’s all included when you’re a PolicyPak Professional customer.

PolicyPak was designed by Group Policy MVP Jeremy Moskowitz – who “wrote the book” on Group Policy, runs GPanswers.com, and lives and breathes Group Policy and enterprise software deployments and desktop lockdown.

When you’re ready to get serious about managing Bluebeam Revu, PolicyPak is ready for you.

Lockdown Bluebeam Revu Video Transcript

Hi, this is Jeremy Moskowitz, Group Policy MVP and Founder of PolicyPak Software. In this video, we’re going to learn how to configure Bluebeam Revu using PolicyPak.

I’ve already got Bluebeam Revu installed on my computer, and I’m just a regular user here. As you can see, I’m logged on as a guy called “eastsalesuser4.” I’ll open up Bluebeam to start with and go to Preferences, and examine the configuration settings a user has access to.  Here on the General tab, I’ve got some key settings such as Recovery, Auto-save and JavaScript, and what Document application wouldn’t be complete without Spell Checking?

Bluebeam Revu application configuration settings don’t reside in the registry.  They instead reside within a settings file which means that this application can’t be managed by Group Policy.  I have the settings file location already open so let’s change the “Enable Document Recovery” setting within it and save it which you can clearly see eastsalesuser4 was able to.  If users know how to navigate to the settings file, they can easily alter your settings.

Let’s see how we can ensure compliance and perform desktop management of settings quickly using PolicyPak. I’ll go ahead and switch over to my Management Station computer.

We’ll go ahead and right click over our “East Sales Users”, “Create a GPO” and we’re going to call it “Lockdown Bluebeam Revu.” So this GPO is now associated with the “East Sales Users.” I’ll right click over it. I’ll click “Edit…” I’ll dive down under “User Configuration,” “PolicyPak/Applications/New/Application.” There it is, “PolicyPak for Bluebeam Revu” along with other applications like “Java,” “Flash” “Firefox,” “Skype” and lots of other important desktop applications that your users utilize every day (and you want to make more secure).

Let’s start with “General” and let’s make sure that “Enable document recovery” is always turned on.  I’ll do this by unchecking and rechecking the box.  Notice how when I initially unchecked this setting that the text became underlined.  This means that these setting values will be delivered by PolicyPak.  On this same tab, I want to make sure that JavaScript is always unchecked.  Now I’m going to right click on each of these settings and select “Perform ACL Lockdown” which will lock these settings within the application so that they cannot be altered by users.

Let’s next move to “Spelling” and let’s make sure that Spell Check is always enabled.   Let’s conclude by going to “Document” and making sure that “Auto Detect by page size” for ‘Page layout” is always selected.

Now I will go back to my client machine, we’ll get a command prompt and run “gpupdate.”  Now you could envision the user logging on for the very first time, using a Terminal Services or Citrix machine, using a VDI session, changing job roles, or getting a new computer.   I just happen to be using gpupdate.

Now that that’s done, let’s reopen the application and review the application settings once again.  Notice that the General tab settings have been delivered.  You can see “Enable document recovery” is checked on as enabled, and “Enable JavaScript” is checked off, or disabled.

We can also verify that PolicyPak delivered to enable Spell checking, and on the Document tab, Page Layout is now set to “Auto Detect by page size.”

Now, let’s do the final test and reopen the settings file and attempt to modify the setting that the standard user — Mr. East Sales User 4 successfully did earlier.

As you can see, you’ve prevented him from making changes to the “Enable Document Recovery” settings when you use PolicyPak’s ACL Lockdown™ feature.

And we are done. That is how incredibly easy it is for you to use PolicyPak to manage Bluebeam Revu as well as tons of other desktop applications.

If you’re looking for a trial of PolicyPak, just click on the “Webinar / Download” button on the right.

Thanks so much for watching, and get in touch with us if you’re looking to get started. Talk to you soon.